EPTEX connects standardized product data with rental inventories – helping professionals find equipment, identify alternatives and connect directly with suppliers worldwide.

Rental softwarevia API

Manufacturers1,500+ brands

Planners & designersspecifications

Rental companiesmapped inventory

Production companiessub-rentals

Used equipment buyers

100,000+

Structured products – and growing

With every equipment list uploaded by rental and production companies, we expand the catalog. Our goal: map everything professionals actually use.

One language

One common product identity

Unified product mapping so rental companies can exchange specifications easily.

Free

Core functionality is free for all

Find and compare equipment, create specifications, and connect with suppliers at no cost. Special features and advanced services may be available as optional paid services.

API

Smart integration

Connect your rental software and automate workflows.

02 · Why use EPTEX

Fragmented markets cost time and money.

The global event technology market is fragmented. Product data is scattered across thousands of websites, catalogs and rental systems. There are no unified product standards – and equipment codes differ from company to company.

Rental companies, designers, event venues and technicians waste countless hours trying to:

Find equipment that meets specific technical requirements
Identify suitable alternatives when products aren't available
Source reliable equipment providers across continents
Exchange equipment requirements without misunderstandings

What this costs a rental company every day

Unnecessary external sub-rentals – although comparable equipment is available in-house
Idle equipment in other branches that nobody can see
Lost rental revenue because your inventory is invisible to new customers
Hours spent searching for technical alternatives

The answer

Save money. Generate business. Work smarter.

Save money

Reduce unnecessary sub-rentals through smarter equipment sourcing and substitution. Find technically suitable alternatives – in your own stock, in other branches or at selected partners – before you rent externally.

Generate business

Make your equipment discoverable – for rental, sub-rental and used equipment sales. Be found by customers who don't know your company yet, worldwide and around the clock, without disclosing prices or quantities.

Work smarter

Search, compare and exchange standardized equipment information across companies and systems. One product identity instead of dozens of article codes – and increasingly automated workflows.

All core functionalities are free to use for everyone

Searching, comparing, mapping your inventory, publishing offers and exchanging equipment lists cost nothing. EPTEX is financed by clearly identified advertising.

03 · How it works

From a technical question to the right equipment.

Discover & compare equipment

Find and compare equipment by technical specifications

Feature-based search, side-by-side comparison and structured technical data – for every category from lighting to rigging.

Filter by attributes

Brightness ≥ 5,000 nit

Pixel pitch ≤ 2.6 mm

Weight ≤ 8 kg / tile

+ add attribute

→

Matching products

LED tile · 2.6 mm · 5,500 nit

LED tile · 1.9 mm · 6,000 nit

LED tile · 2.5 mm · 5,000 nit

Select · Compare

→

Side-by-side comparison

Brightness5,500 6,000

Pixel pitch2.6 1.9

Weight7.5 8.0

Download PDF / Excel

What you can do

Everything you need to decide faster.

Search products by attributes (brightness, weight, functions, etc.)
Compare multiple products side-by-side
Download comparisons as PDFs or spreadsheets
Find technical data for discontinued products
Identify suitable alternatives when your first choice isn't available
Find suppliers offering the selected product for rent or used purchase

Planners and designers

Creating specifications based on technical data.

Technicians

Sourcing equipment quickly – especially when a replacement is needed at short notice.

Rental & production staff

Finding alternative products that meet the customer's actual requirements.

Example use case

A lighting designer needs LED screens with a specific resolution and brightness. They filter the LED Tile category by Resolution and Brightness, compare the top results, and download the comparison to send to rental companies.

Where the data comes from

Product data is compiled from manufacturers, rental companies and independent research, and is improved continuously. Alternatives are identified by technical attributes – EPTEX delivers a well-founded pre-selection; final technical suitability is always checked by you. We are grateful for every correction.

Your inventory

From your inventory to global visibility

How a rental or production company starts with EPTEX – in four steps.

Upload your equipment list

Your existing inventory list with your internal article numbers and product names – an Excel export from your rental software is enough.

EPTEX prepares the mapping

EPTEX maps your article numbers to one standardized product identity. We prepare your list – then you go through it and confirm.

You control visibility

Decide which equipment and locations are visible – for rent, for sale, or both. Visible are equipment types, never quantities, prices or utilization.

Start using your mapped inventory

Find alternatives in your own stock, exchange specifications in your partners' codes, receive structured requests and be found by new customers.

Core functionality – including mapping – is free

We are continuously improving the mapping process so that it becomes faster and more automated with every list we receive.

04 · Business opportunities

Rent out, rent in, sell and buy used.

Every mapped item can be part of four transactions – you decide which.

Rent out

Make your rental inventory visible to new customers, event venues and production companies – worldwide.

Rent in · sub-rent

Find the equipment you need close to the venue and supplement your stock from partners you choose.

Sell used

Mark mapped equipment as "Used Equipment" and publish with one click – buyers contact you directly.

Buy used

Find used versions of the products you need, check the offer details and contact the seller.

Direct contact, fair business

Prices are agreed between the market participants – never shown on EPTEX. No public tenders – instead, targeted contact between demand and suppliers. New equipment is not sold on EPTEX: it is offered by distributors and dealers through their advertising.

Find & offer equipment

Rent or buy used – direct, with confidence

EPTEX shows which equipment types a company carries – never stock levels, prices or utilization.

Supplier

publishes inventory
for rent · for sale · both

equipment types only

Equipment seeker

searches by location
and specifications

contacts supplier directly

direct contact – EPTEX is not a party to the transaction

As a supplier

Publish your inventory to a global audience
Select if you want to rent or sell it – or both
Reach organizations outside your current customer base
Manage visibility by location and product

As an equipment seeker

Search for rental equipment by location and specifications
See which suppliers stock what you need
Contact suppliers directly with confidence
Explore sub-rental or purchase options to supplement your stock

Explore new equipment

Discover new products & reach manufacturers.

EPTEX is not an online shop for new equipment. However, EPTEX is where professionals discover and research new products.

eptex.com – product page with technical data, manufacturer logo (position 1) and link to the manufacturer's website

For professionals

Browse the latest offerings from every major manufacturer
Read complete technical specifications
Find manufacturer contact information and links
See where products are available for rental

For manufacturers

Your product data is part of the neutral EPTEX catalog – listed free of charge
Your logo in the top position of your product pages, linked to your website – at no cost
Correct or update product information at any time
Optional: advertising for products or campaigns

For distributors & resellers

Purchase advertising to promote your products and services
Direct links to your website and contact pages

Worldwide reach

EPTEX connects manufacturers with the professionals who specify and buy their equipment worldwide.

05 · Advanced capabilities

Lists, integrations and 20 examples of how to put EPTEX to work.

Create, share & distribute equipment lists

One product code, multiple systems – seamless communication

Every company uses its own article numbers. EPTEX maps these numbers to one standardized product identity. Once mapped, equipment lists can be exchanged between companies without manually translating product codes.

Spec list in EPTEX

12 × EPTEX-LX-04821
24 × EPTEX-LED-01177
6 × EPTEX-AU-00932

unified product names

→

Rental company A · Hamburg

12 × 4711-LX · 24 × LED-P26 · 6 × A-0932

Rental company B · Los Angeles

12 × MH-0093 · 24 × TILE26 · 6 × LS-932

Rental company C · Hong Kong

12 × L0482 · 24 × V1177 · 6 × S0932

Each recipient receives the same list – automatically translated into their own article codes.

A designer, planner, or rental company creates an equipment specification using EPTEX products.

They add quantities and send the spec to rental companies.

Each recipient receives the list with their own product codes – automatically.

The benefit

No more manual code translation. No misunderstandings about which product is meant. Faster response times. Better collaboration.

Example

A production company plans an event in three countries. They create one spec list in EPTEX with unified product names. Each regional rental company receives the list in their own article codes. All suppliers understand exactly what's needed.

Request quotes from selected suppliers

Send your list to selected recipients via the distribution function
Include companies that are not yet listed on EPTEX
Offers are sent directly to you – no public tender
Lists are also available as Excel and PDF files; the Excel list can be imported into the recipient's rental software

Connect your rental software

Automate your workflows with system integration

EPTEX APIs connect your rental software to the global marketplace. Automate the processes that currently happen manually.

Your rental software

1 · inventory sync →

← 2 · incoming inquiries

3 · requests to suppliers →

← 4 · availability answers · 5 · technical data

global marketplace
100,000+ products
structured data

For which companies

All companies that have a rental software with an API and want to offer their equipment or automatically import inquiries into their system.

Developed together with you

The API functions are completed in cooperation with the first partners – scope and integration options are agreed individually. Everything that works without an API is available today.

What becomes possible

Sync your inventory

Changes in your system automatically update on EPTEX.

Receive inquiries automatically

Spec requests from EPTEX go straight into your software.

Send requests to external suppliers

Pull from your system and let EPTEX distribute.

Answer availability questions

Respond to specific inquiries without revealing your full inventory. Automation optional.

Access technical data

Pull product specifications directly into your software.

Answer requests – without revealing your stock

Question via EPTEX:
"Can you supply 6 units of this type from 12 to 15 November?"

Your software answers"Yes." – and nothing more.

Answer covers only the requested quantity and period
No total stock · no further free quantities · no utilization
Suppliers who keep this information confidential can take part too

Find alternatives – with or without integration

Open a product in the alternatives view, add or deselect key attributes, adjust the tolerances – and narrow the results to your own stock, selected suppliers, or the entire EPTEX product data pool.

Internal use only – if you prefer

Via the API, EPTEX can also be used purely internally: your staff compare products and find alternatives in your own mapped inventory across all branches – without anything being published externally.

What you can do with EPTEX

20 examples of how to use EPTEX

Six areas, twenty concrete examples – each with the benefit it brings.

Search & discover

Compare technical specifications of multiple products – decide faster, with facts
Find products that meet specific requirements – no more browsing dozens of websites
Access technical data for discontinued products – keep older equipment in use
Find suitable product alternatives – reduce unnecessary external rentals

Find suppliers

Locate rental companies that stock specific equipment – close to the venue
Find used equipment worldwide – refresh inventory at lower cost
Identify external suppliers by location and product – reliable backup sources

Create & share

Create equipment specifications with unified product codes – no misunderstandings
Send specs to multiple suppliers at once – quotes in a fraction of the time
Exchange equipment lists with partners, auto-translated – zero manual re-typing
Request quotes from selected suppliers – targeted, no public tender

Manage inventory

Publish your rental inventory globally – new customers find you
Mark equipment as used for sale – turn idle gear into revenue
Keep your EPTEX listings synced with your software – no double maintenance

Automate workflows

Receive inquiries directly in your rental software – quote without re-typing
Send supplier requests from your software – one click instead of many e-mails
Answer availability questions without revealing full inventory – stay confidential
Access product technical data in your software – no switching between tools

Advertise & promote

Reach professionals researching products in your categories – no wasted impressions
Target by region and product type – budget where your market is
Access analytics on your campaigns – see what works

06 · Getting started

Ready to put your inventory on the map?

For rental and production companies – five steps from your equipment list to global visibility.

Questions before you start?

Our Partner Relations Managers in Hamburg, Los Angeles and Hong Kong are happy to help – or write to info@eptex.com.

Create free account Talk to us

Create your personal account

Create your company and locations

Add your company profile and the locations where your equipment is based.

We verify your company

EPTEX checks and confirms your company and location details.

Upload your equipment list

An Excel list with your article numbers and product names – straight from your rental software.

We get back to you – mapping starts

EPTEX prepares the mapping, you confirm it. Then your inventory is live: searchable, comparable and visible exactly where you want it.

Fees, data & trust

Free means free – your questions answered

Free

Searching, comparing, mapping, publishing, exchanging lists

Free. Everything that works without an API costs nothing – for every company, without time limit.

API & webshop

API integration and white-label webshop

Can be free – depending on what is to be achieved and how it has to be integrated, costs may arise. Agreed individually, no obligation.

No commission

EPTEX is not a party to any transaction and takes no commission on business initiated via the platform. Advertising is always paid.

Who owns and sees your data?

Your data remains yours.

Publish all of it, parts of it or nothing – and delete it at any time
Visible to others are equipment types – never quantities, prices or utilization
Your data is never passed on. EPTEX only compiles anonymized statistics across mapped products, made available to users as reports
No competitor can analyze your stock levels

07 · Partnerships & advertising

Grow your business on EPTEX.

Whether you rent, produce, transport, or manufacture – EPTEX is where your target market searches for solutions.

Rental companies

Production companies

Manufacturers

Distributors

Transport & logistics

Service providers

Used equipment dealers

Software providers

Free listing

Register your company once – it then appears in EPTEX search results
Your company contact information is discoverable
Your products or services are visible to professionals worldwide
No cost, no obligations

Paid advertising

Reach your target audience beyond free listings with:

Featured product or service placements
Category & subcategory advertising
Campaign targeting by region and user type
Weekly promotional booster campaigns
In-depth analytics of the rental market (for advertising partners)

24/7 visibility

Be found by every customer who researches online – worldwide, around the clock – without an online shop of your own and without disclosing prices or quantities.

eptex.com – top banner campaign: your headline, your product, your link

Why advertise on EPTEX?

Reach professionals where they research equipment.

Unlike generic online advertising, EPTEX advertising is contextual. Your ad appears exactly where professionals are comparing and evaluating equipment – on product pages, in category listings, in newsletters.

Worldwideall regions

By continentEurope, Americas, Asia …

By countrysingle or multi-country bundles

US by statestate-level targeting

Professional audience

Rental & production companies
Event designers & planners
Technicians & venue managers
Sound, lighting, video, rigging, staging specialists

The value

EPTEX reaches professionals across multiple continents. Rental companies, production companies, transportation providers, technicians, designers, venue managers – the people who source and specify solutions – research products and services on EPTEX every day.

Advertising products

Seven advertising products – one platform.

From a single sidebar position to the exclusive top banner on every page.

eptex.com category page with sidebar ad positions

eptex.com – main category page "Lighting Technology" with square sidebar ad positions

Product 1

Main Category Ads

Three prominent sidebar positions on main category pages (20+ categories). Targeted by region: worldwide, by continent, or by country.

Product 2

Access to analytics data.

Advertising partners see where their target audience is most engaged – and adjust future campaigns accordingly.

Impressions & clicks by region

Audience

rental · planners · techs

Category visibility

Report

monthly · quarterly

Detailed analytics

Custom reporting

Audience insights

Dedicated support

Competitive analysis

Getting started – advertising

Ready to reach professionals who specify your equipment?

Choose your products & regions

Select equipment categories, target regions (worldwide, continents, or countries) and your advertising products.

Set your budget & timeline

Pick the campaign format that fits – long-running placements or the weekly Booster.

Launch & optimize

Submit your creative (image, headline, link). Monitor performance via the analytics dashboard and adjust targeting and creatives.

Creative specifications

Your company logo, product images, or both
Headline text (provided by you)
Link to your website, contact form, or call-to-action page
Available languages: all EPTEX language versions

Current rates & availability: visit ads.eptex.com or contact our Partner Relations Managers.

08 · About EPTEX

Building digital infrastructure for the event industry.

EPTEX's mission: connect the fragmented global event technology market and make every professional's job easier.

Our founders & backers

EPTEX is operated by EPTEX GmbH, Hamburg. Shareholder and development partner is elbgoods, a company with deep roots in the event industry that has scaled multiple B2B platforms across Germany and internationally:

eventbook.com, eventlocations.com, teamevents.com, eventcatering.com, eventartists.com

Why now?

The event technology market has fragmented across thousands of rental systems, manufacturer websites, and industry databases. No neutral, professional platform exists. We built EPTEX to fill that gap.

Meet the team

Industry experience meets platform expertise.

Developed and led by a team combining digital platform and AI expertise – including the team behind eventlocations.com and the eventbook.com group – with enterprise, legal and financial experience.

Morten Carlsson

CEO

Decades of leadership in the live-event and event technology industry, incl. senior roles at PRG and founder of Procon Multimedia AG.

Pascal von Seth

Platform & technology

Platform architect who built eventlocations.com. Responsible for EPTEX's architecture, data structure and AI-supported logic.

Dr.-Ing. Detlef Kayser

Strategy & governance

Former Executive Board Member of Lufthansa and Senior Partner at McKinsey & Company.

Dr. jur. Rainer Barth

General counsel & CFO

Long-standing executive and supervisory board member. Responsible for legal affairs and finance.

Jens Zimmermann

Market development & partnerships

International sales and business development across Europe and the Americas.

Klaas Kayser

AI & automation

Our AI expert – integrating current automation technologies into EPTEX processes.

Frank Vogelsgesang

Data & quality

30 years in the event industry. Responsible for data capture and quality control.

Jerry Appelt

Creative & production practice

Lighting and production designer with 30+ years on major international productions.

Neutral by design

No shareholder or ownership ties to manufacturers or rental companies – and none are planned. Free to use – financed by advertising and clearly identified promotional placements.

Contact

Talk to us – in Hamburg, Los Angeles or Hong Kong.

Hamburg · Headquarters
EPTEX GmbH

Hannes Zimmermann

hzimmermann@eptex.com

Los Angeles
Representative office

Nils Carlsson

ncarlsson@eptex.com

Hong Kong
Representative office

Derek Au

dau@eptex.com

info@eptex.com · advertising@eptex.com
EPTEX GmbH, Alter Wall 69, 20457 Hamburg, is your contractual partner worldwide. Los Angeles and Hong Kong are representative offices with a local Partner Relations Manager.

One platform. Connected professionals. Simplified workflows.

Ready to put your inventory on the map?

Create free account Advertise on EPTEX

All information is provided without warranty.

If you find any errors, please let us know using the feedback button.